Phone app: Making a bill

Everything this phone screen can show, in the app’s own words. A “…” is a name, number or date filled in at the time.

• 1 item is short of stock — One item on the bill is more than the stock shows. The bill still saves; the stock goes below zero until the purchase is entered.
• … items are short of stock — Some items on the bill are more than the stock shows. The bill still saves; the stock goes below zero until the purchase is entered.
• Add items — Search or scan items to put on the bill.
• Regular — Items you bill most, for quick access.
• Search — Type part of a name to find it.
• Amount — The amount in rupees.
• Changing bill … — You are correcting a bill already saved; saving replaces it.
• Walk-in customer — A cash customer with no account. Tap to pick a named customer instead.
• Owes … · ledger › — What the customer owes now. Tap for their ledger.
• … in advance · ledger › — The customer has paid in advance. Tap for their ledger.
• No dues · ledger › — The customer owes nothing. Tap for their ledger.
• Consignee - tap to name — Where the goods go, if not the buyer. Tap to name them.
• No GST on this bill — This bill carries no GST — for example a composition shop’s bill of supply.
• IGST · other state — The customer is in another state, so the bill charges IGST.
• Cash — Paid in cash.
• Card — Paid by card.
• Credit — Not paid yet. The amount goes on the supplier’s account until you pay them with a payment voucher.
• exp … — The batch’s expiry.
• Last time … on … — What this customer paid for this item last time, and when.
• Stock: none - books … short — The books show no stock; this line takes the stock below zero.
• Stock: … - bill takes … — Stock now, and how many this bill takes.
• An order - no GST until the counter bills it
• A sale challan - no tax on it; the counter bills it
• Sub-total … · no GST charged (…) — The bill total; no GST is charged, and why.
• composition — The shop is under the composition scheme.
• unregistered — The shop has no GST number.
• Taxable … · CGST … · SGST … — The value before GST and the GST, split CGST and SGST for a sale in your own state.
• Taxable … · IGST … — The value before GST and the IGST, for a sale to another state.
• Loss — The bill sells below cost.
• Profit — The profit on the bill, over the cost of the goods.
• Incl. GST — The rates typed already include GST.
• Excl. GST — GST is added on top of the rates typed.
• Price list — Scheme: which customers it is for — everybody, or only one price list (retail, PTR, PTS).
• … rates applied - … line(s) — The customer’s own rates were used on these lines.
• Old gold −… — The old gold taken in exchange, off the bill.
• Old gold — Take old gold or silver in part payment.
• To pay · bill … — What the customer pays after the old gold.
• 1 item — One item on the bill.
• … items — The goods on this document, one line each.
• Saving… — The bill is being saved.
• Update — Saves the company profile.
• Save — Saves this entry. Shortcut: F10.
• Could not save: … — The bill was not saved; the reason follows. Put it right and save again.
• Discard this order? — Throws away the order you were typing.
• Discard this estimate? — Throws away the estimate you were typing.
• Discard this challan? — Throws away the challan you were typing.
• Leave this bill unchanged? — Leaves without saving your changes; the saved bill stays as it was.
• Discard this bill? — Throws away the bill you were typing. Nothing was saved.
• At the last sync the shop had only …. Bill it only if the goods are really there.
• The counter shows only … on the shelf. Bill it only if the goods are really there.
• Enter the gross weight - that is what this line prices from.
• The stone weight cannot be more than the gross weight.
• Weight — For jewellery: the weight of the piece.
• Weight · … — The weight on this line.
• Gross g — The weight of the old piece, in grams.
• Stone g — For jewellery: the weight of stones, taken off the metal weight.
• Wastage % — For jewellery: wastage added to the weight, as a percentage.
• Rate ₹/g — The rate paid for one gram of the old metal.
• Stone ₹ — For jewellery: the price of the stones.
• Hallmark ₹ — For jewellery: the hallmarking charge.
• ₹ per gram — The rate for one gram.
• % of metal — Making charged as a percentage of the metal value.
• ₹ flat — Making charged as one fixed amount.
• Making — For jewellery: the making charge.
• IMEI / serial — The serial or IMEI of the unit sold.
• Size / colour — The size and colour sold.
• Power — For an optical shop: the lens power.
• Batch (optional) — The batch sold. Leave it and the nearest expiry is taken.
• … left — Lines the text up on the left.
• or type it — Type the batch if it is not in the list.
• Scan — Scan the barcode with the camera.
• Expiry (MM/YY) — The expiry month and year. Sales take the nearest expiry first, and the expiry alerts read it.
• e.g. 12/28 — Month and year, like 12/28.
• Quantity (…) — How many, in the unit shown.
• Priced from the weight — The price is worked out from the weight and today’s rate.
• Leaves the shelf, never touches the bill amount
• Quantity must be more than 0 — Type a quantity above zero.
• Type a rate — Type the price of one unit.
• One IMEI per line - keep the quantity at 1 and add the item again
• Discount must be from 0 to less than 100%
• Free must be 0 or more — Free quantity cannot be negative.
• … is not an expiry - type the month as on the pack, e.g. 12/28
• Type the batch expiry as on the pack, e.g. 12/28
• Batch … expired on … - it cannot be sold — That batch is past its expiry and cannot be sold. Pick another.
• Star items on the Items screen to keep them here
• No items yet — use Amount — There are no items on the phone yet; bill by amount instead.
• Nothing matches — use Amount — No item matches; bill by amount instead.
• Clear — Empties this scheme row.
• Scan barcode — Scan an item’s barcode to add it.
• Only … on the shelf — The stock is less than the quantity typed.
• … on bill — How many of this are already on the bill.
• Remove from bill — Takes the line off the bill.
• Type the amount — Type the amount in rupees.
• Amount for … — Bill this by amount instead of quantity.
• Sale rate for … — The price to bill this item at.
• … is on … lines of this bill. Remove all of them?
• … removed — The line was taken off the bill.
• Undo — Puts it back.
• … on bill · … — How many are on the bill, and their value.
• Say what it is — Type what the amount is for.
• Type the rate — Type the price of one unit.
• Vehicle, notes — The vehicle number and a note for the bill.
• due … — The date it is due.
• From … upwards - a number already passed is never given again.
• Enter the metal rate - or set today's rate on the counter.
• A number in the counter's book. If it is used meanwhile, the counter asks before filing.