How to receive goods before the supplier’s bill arrives

A purchase challan (goods receipt) records what actually arrived at the gate. The stock moves when you save it; the supplier’s bill posts the money later, when it comes.

1. Open Purchase, Purchase Challans. The tabs show receipts awaiting the supplier’s bill, those that disagree with the order, and those already billed.

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2. Short deliveries and goods refused at the gate are money the supplier owes back. The total claim on your suppliers is at the top.

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3. Search by receipt number, supplier, or the vehicle — the lorry is what the gate has in front of it.

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4. Press + New purchase challan.

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5. Saving puts the accepted goods onto your stock straight away. Nothing reaches the supplier’s account until their bill is entered.

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6. Choose the supplier the goods came from.

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